Personnel Assistant

We have a new entry opportuity for a Personnel Assistant within Northern Marine Group.

Location: Glasgow, Clydebank
Reporting to: HR Team Leader

Overview: 
Chevron is looking for a Personnel Assistant to support the delivery of its personnel administration function. The role will act as a point of contact for offshore and marine terminal personnel, supporting crew logistics, documentation and certification compliance, US Fleet compliance, pension administration and general administrative duties.

As a Personnel Assistant, you will provide administrative support to the Chevron personnel department, ensuring personnel records, documentation and assignments are managed accurately and efficiently.

Key Responsibilities:

• Act as the first point of contact for personnel-related matters and queries for personnel assigned to vessels under your responsibility.
• Monitor employee documentation and certification requirements, ensuring compliance is maintained.
• Arrange transport logistics for crew joining and departing vessels.
• Maintain accurate crew location information within the crew database.
• Ensure the OCIMF crew matrix is kept up to date.
• Support US Fleet compliance requirements.
• Assist Offshore and Marine Terminal personnel with leave accruals, liquidations and associated queries.
• Track special assignments, including timesheets, assignment letters, COMP sheets and payroll or salary administration.
• Administer monthly pension plans, including INPS, ISAP and IRAP.
• Maintain the COMPAS database, ensuring seafarer documentation is up to date.
• Administer sea service and employment letters.
• Assist the HR Team Leader with drafting and implementing client personnel policies and procedures when required.

Required Skills & Experience:

• Administration or business-related experience.
• Experience working as part of a team and meeting deadlines.
• Experience communicating with external stakeholders.
• Good working knowledge of Microsoft Office.
• Strong organisational skills and attention to detail.
• A professional and tactful approach when handling personnel queries.
• Knowledge of the shipping industry and marine personnel procedures would be desirable, but not essential.

Benefits:

• Market-Leading Workplace Pension.
• Competitive Annual Leave.
• Private Medical Care.
• Employee Well-Being Programme.
• Cycle-To-Work Scheme.
• The business operates a 5 day per week in office presence, with the ability to utilise hybrid working, after the probation period, up to twice a week, in line with business needs.